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The Order Portal for Rep Agencies

One Order Portal for Every Line You Carry.

Vendorsline is the order desk an independent rep agency owns. Write a dealer's order once, for every line it covers.

  • One dealer order in, a purchase order for each vendor out
  • Confirmations and purchase orders sent by email, straight from the order
  • See what has shipped, what is backordered, what is invoiced and what is paid
  • Your sales by dealer, vendor, rep and product, for any month or year

It runs in your browser, with nothing to install, and we load your lines, price lists and dealers for you. $250 a month flat: every rep, every line.

demo.vendorsline.com

Recorded in the app with sample data. With sound and captions.

From Email and Excel to One Order Desk

Without Vendorsline

  • Spreadsheets & email chains for every order
  • Re-keying one dealer order into a PO for each vendor
  • Dealers calling to ask where their order is
  • Backorders and unpaid invoices tracked from memory

With Vendorsline

  • One dealer order in, a purchase order per vendor out
  • Every line tracked: shipped, backordered, invoiced, paid
  • Confirmations, POs, packing lists and invoices as PDFs and emails
  • Reports by dealer, vendor, rep and product

One Order Desk for Every Line

Three jobs in one place, built for the way a multi-line rep agency works.

Order Entry

Enter a dealer's order once, across every line it covers. Quantity-discount tiers per brand, art and rush fees, PO numbers and dropship addresses are built in.

Line-by-Line Tracking

Every order line carries its own shipped, backordered, invoiced and paid quantities, so a partial shipment or a backorder never gets lost.

Documents & Reports

Dealer confirmations, vendor purchase orders, packing lists and invoices as PDFs and emails. Reports by dealer, vendor, rep and product.

See it yourself

Try the Live Demo

From Order to PO to Invoice

What happens to a dealer's order after your rep takes it.

Order Entry

One order, every line
  • Reps and admins enter orders on behalf of dealers
  • One dealer order can cover several vendors
  • Quantity-discount tiers per brand apply as you enter
  • Art and rush fees, PO numbers and dropship addresses

Line-by-Line Tracking

Shipped, backordered, invoiced, paid
  • Each line keeps its own shipped, backordered, invoiced and paid quantities
  • Partial shipments and partial backorders are handled per line
  • Filter the order list to what is backordered or still incomplete
  • Numbered invoices, kept with the order

Documents

PDFs and emails from the order screen
  • Dealer order confirmations
  • A purchase order for each vendor on the order
  • Packing lists and invoices
  • Email them to the dealer or vendor straight from the order

Reports & Commissions

By dealer, vendor, rep and product
  • Six reports: sales, dealers, vendors, reps, products and fulfillment
  • A commission rate for each rep
  • Excel export for dealers, inventory, vendor and fulfillment reports
  • Admin, rep and read-only inventory roles

The day-to-day, handled

From the numbers you see at login to the backorder that finally ships.

A live dashboard

Your numbers, the moment you log in
  • Monthly revenue, top sales rep and order totals
  • A recent-orders panel that shows which orders still need confirmation

Backorders, tracked

Nothing slips through
  • Quantities that cannot ship are tracked as backorders instead of being lost
  • A backordered quantity stays on the order line it belongs to
  • See every order with backordered items in one filter

Push orders to a vendor's Shopify

Shopify in beta, WooCommerce in progress
  • Send an order into a vendor's Shopify store
  • Each vendor's store has its own credentials, encrypted at rest
  • Test the connection before you rely on it — see all integrations

Inventory

Stock per brand
  • An inventory view across your lines
  • A read-only inventory login you can give to a brand
  • Export inventory to Excel

See How Many Hours Come Back

An estimate, based on our figure of 65% less time at one dive-industry agency, compared with doing the same work by email and Excel. Your result will differ.

time-calculator

Your Agency

80 orders
20 hours/week

Your Estimate

Hours saved per month
56 hrs
Minutes saved per order
42 min
Vendorsline, per month, flat
$250

See where the hours go

Try the Live Demo

How a Sales Agency in the Dive Industry Runs Every Order Through Vendorsline

0
Brands on One Portal
0
Orders Written
0
Less Time Than Email and Excel
0
In Orders Processed

A multi-line sales agency in the dive industry has run every order through Vendorsline for under two years, and 330+ dealers have ordered through it. The time saving is an estimate, measured against doing the same work by email and Excel: pre-order dealing, order handling, after-sales, reports and commissions.

Up and Running in Three Steps

We do the loading so you can keep selling.

1

Click Through the Demo

Open the live demo and follow one dealer order from entry to vendor PO to invoice. It is a read-only sample agency, so nothing you click can break.

2

Send Us What You Have

Your lines, price lists and dealers, in whatever form they are in today. We load them for you.

3

Enter Your First Real Order

We walk it through with you: the dealer confirmation, a purchase order for each vendor, and the tracking after that.

Proven, Ordinary Technology

Nothing exotic between you and your orders.

React
Frontend
Node.js
Runtime
PostgreSQL
Database
SendGrid
Email delivery
Shopify
Order push
Hetzner
Hosting

Built for Independent Rep Agencies

Whether you carry 5 lines or 50, the price is the same.

Multi-Line Sales Agencies

You represent several vendor lines across a territory and write orders for your dealers. You need one order record across all of them.

That's Us

Manufacturer Rep Firms

You sit between manufacturers and retail. Vendors ship; you need every order, backorder and invoice tracked so nothing is lost in between.

That's Us

Lines Without a Portal

Many smaller brands have no ordering portal at all. Vendorsline gives those lines a proper order, a PO and tracking instead of an email thread.

That's Us

Frequently Asked Questions

What is Vendorsline?
Vendorsline is an order portal for independent, multi-line sales rep agencies. Your team enters a dealer's order once, across every line it covers. Each vendor gets its own purchase order, the dealer gets one confirmation, and every line is tracked until it is shipped, invoiced and paid. It replaces the spreadsheets and email chains that usually hold that work together.
What does it cost?
$250 a month for the whole agency: every rep, every line, every dealer, every order. There are no per-seat, per-brand or per-order fees, and it is month to month. See pricing.
Can I try it before I buy?
Yes. The live demo is a working sample agency you can click through, read-only, before you talk to anyone. When you start, your first payment is refundable for 30 days.
Do my vendors or dealers have to learn anything?
No. Vendors receive their purchase orders as PDFs by email, and dealers receive confirmations and invoices the same way. Your own team does the work in Vendorsline.
What does setup look like?
You send us your lines, price lists and dealers in whatever form you have them. We load them and walk your first order through with you. For the first ten agencies, setup is included in the price.
My biggest brand has its own ordering portal. Now what?
Then orders for that line still go there. Vendorsline is your own record across all your lines, and your ordering tool for the lines that have no portal.
Does it work offline at a trade show?
No. Vendorsline runs in the browser and needs a connection.
Who owns the data?
You do. Your orders, dealers, products and pricing belong to your agency. Dealer lists, inventory and reports export to Excel from the app, and you can ask us for a full export at any time.

Get Vendorsline for Your Agency

Tell us how many reps, lines and dealers you have. We'll tell you what setup would look like and what you need to send us. $250 a month flat, month to month.

We respond within 24 hours
No spam — just a real conversation
Prefer to look first? Try the Live Demo
See it working before you talk to anyone